The entire process of migrating or transforming an electronic record, or transforming a real record into microfilm or electronic structure

The entire process of migrating or transforming an electronic record, or transforming a real record into microfilm or electronic structure

This guideline is granted by the continuing State Archivist under s.25 for the public information Act 2002

Leads to 2 variations of this record—the that is same or converted variation, plus the supply record.

You’ll need authorisation to destroy the source that is original whenever you migrate, convert or digitise documents.

Each source records disposal authorisation has an amount of basic conditions that must be met ahead of the source that is original could be damaged.

The destruction of most documents, including supply documents, needs to be endorsed by the CEO or authorised delegate and must be documented.

Supply documents shouldn’t be damaged until quality assurance procedures have now been finished.

Note: See digitise documents for informative data on digitising and microfilming real records. See migrate records that are digital info on migrating digital records from a single system or storage space way to another.

Dining dining Table of articles

1. Digital supply documents

This pertains to source that is digital as an element of migration or decommissioning business systems.

Digital supply documents must be held for a period migration that is following transformation to permit time and energy to perform quality checks and make sure the procedure had been effective. This period of time must be predicated on your agency’s risk assessment done throughout the migration or process that is decommissioning.

The migrated form of the record needs to be handled and retained for the complete retention duration.

Read moreThe entire process of migrating or transforming an electronic record, or transforming a real record into microfilm or electronic structure

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